Booking Terms and Conditions

Booking Terms and Conditions

Event Terms and Conditions

The following are the terms and conditions of entry of Quarry Events Ltd. These terms are not negotiable and by accepting an entry to the event registration system and paying the entry fees you are hereby acknowledging your acceptance of our terms and conditions WARNING: This is a legal document that affects your rights, if you are uncertain or uncomfortable with some of the conditions of registration then we recommend that you obtain advice to ensure you understand and accept the conditions of entry.

I agree to participate in this event on the following basis:

  1. I acknowledge that competitive sporting events involve the real risk of serious injury or even death from various causes including overexertion, equipment failure, dehydration, accidents with other competitors, spectators or road users, and course or weather conditions and other causes.
  2. I understand that I should not participate in this event unless I have trained appropriately and will be in a fit state to complete the event safely. I acknowledge that if I am aware of an existing medical condition and uncertain of my state of fitness then a medical practitioner should verify my physical condition.

DEFINITIONS

Participant/you means an individual participating in the Event OR the parent or guardian of a minor (under 18 years old) participating in the Event or anyone spectating at the event or anyone visiting the event site

Organiser/Quarry Events Ltd means the Event Organiser, Quarry Events Ltd, Artisans House, 7 Queensbridge, Northamptonshire, United Kingdom, NN4 7BF and any of its subsidiaries or Event associated companies)

Agreement – the agreement between the Participant and Quarry Events Ltd means the contract between you and Quarry Events Ltd which include these Terms and Conditions and the Event Rules Document

Event – any  event organised by Quarry Events Ltd either on its own or in association with third parties

Event Participation Fee – the fee payable by you to Quarry Events Ltd in consideration of your participation in the Event.

Event Rules Document – the document described in para 7(3) hereof, to be signed by you on the day of an Event and available for viewing on Quarry Events Ltd website

Participation in the Event – means actual participation in the Event.

1 GENERAL

(1) Once Quarry Events Ltd has accepted your entry form and Event Participation Fee, you have entered into a legally binding contract with Quarry Events Ltd. These terms and conditions (made available to you as part of Quarry Events Ltd invitation to you to participate in the Event) form an integral part of your contract with Quarry Events Ltd.

(2) 26 Extreme released from liability   By agreeing to enter the Event, the Participant hereby waives, releases and forever discharges, for himself, his heirs, executors, administrators and legal representatives, any and all rights and/or claims which the Participant may have against the Organiser (including any of its officers, directors, employees, consultants, agents and Event sponsors) for any and all damages and/or claims which may be sustained by him directly or indirectly arising out of his participation in the Event (including the application of emergency or medical services at the Event).

Further, the Participant agrees not to take any action against the Organisers, its officers, directors, employees, consultants, agents and Event sponsors for any and all damages and/or claims which may be sustained by the Participant directly or indirectly arising out of his participation in the Event. This release and discharge includes, but is not limited to, claims for property damage, any indirect or economic loss, breach of contract, lost wages, contribution indemnity, other indemnities, punitive damages, or any other legally recognisable claim arising out of the Participant’s participation in the Event (including all legal costs associated with such claims).

(3) Participant’s indemnity regarding Third Party Claims:  The Participant hereby agrees to indemnify the Organisers (including any of its directors, officers, employees and consultants) against any and all claims, lawsuits and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of the Participant’s actions and/or participation in the Event, including without limitation, the violation of any laws or regulations by the Participant or the Participant’s breach of these terms and conditions.

2 HAZARDS AND RISKS

(1)  IMPORTANT – Risks  You commit to participate in the Event with full knowledge and understanding of the risks associated with participation in the Event. It is your sole responsibility to inform yourself of the risks involved and you are strongly advised to take every reasonable precaution to avoid such risks. If you are unsure of such risks, you must contact us prior to the Event to obtain advice.

(2)  IMPORTANT – Risks You hereby confirm that you understand, acknowledge and agree that the Event is a potentially hazardous sporting event. You acknowledge and accept that participation in an event such as the Event is potentially dangerous and that there are numerous risks associated with participation. Such risks and dangers include (but are not limited to) traffic accidents, collisions with pedestrians or vehicles and/or fixed or moving objects and the negligence of other road users. Further, you confirm that you fully understand and accept that your participation in the Event may result in serious bodily injury and/or death to yourself or others. It is your responsibility to exercise reasonably care and attention. You hereby accept that 26 Extreme does not accept liability for any damage, loss or injury whatsoever resulting from any Event risks or dangers.

(3)  Risks of Event Route You further acknowledge and accept that the route of the Event may require running on public roadways and/or on rough or uneven terrains which pose hazards and risks. By entering the Event, you acknowledge your responsibility to exercise every possible caution when using the pre-set Event course. Quarry Events Ltd accepts no liability for any loss, damage or injury incurred in circumstances where you leave the marked Event track.

3 EQUIPMENT

(1)  Suitable Equipment – Your Responsibility Where relevant to the specific Event, the acquisition of [mandatory] equipment, including specific safety equipment, is essential in order to be allowed to enter and take part in the Event. Such equipment MUST be obtained by the Participant before entering the Event and it is the sole responsibility of the Participant to ensure that he can demonstrate to Quarry Events Ltd at the start of the Event that he has the relevant equipment on him. In case of questions, you must contact Quarry Events Ltd prior to entering in the Event. NOTE: You waive your right to participate in the Event and you will not be entitled to take part in the Event if you fail to bring to the Event any equipment Quarry Events Ltd has advertised pre-Event as mandatory. If you fail to carry the appropriate mandatory equipment while participating at any point in the Event, Quarry Events Ltd shall be discharged of any liability in respect of your participation.

(2) Equipment Loss, Theft or Damage Quarry Events Ltd accepts no responsibility for loss, theft, or damage to any property owned by or under the control of the Participant, deposited by the Participant in the Event’s event village and/or at any point of the Event course. This includes any transport of your equipment where such transport is in element of the service provided during the Event (whether by, or on behalf, of Quarry Events Ltd).

4 MEDICAL/FITNESS

(1) Your Fitness Level: You accept that participation in the Event involves strenuous physical exertion as you will be required to be active for very long periods of time, including the risk of being active through inclement weather and/or very hot weather. By entering the Event, you acknowledge this fact, and you accept that it is your sole responsibility that you have a level of fitness at least adequate for the Event requirements. If you have any questions on fitness levels required, you must seek advice from Quarry Events Ltd before entering the Event.

IMPORTANT: You hereby declare that you are physically fit and healthy enough to take part in the Event and any of its advertised activities.

(2) Medical Disclaimer As part of completing your copy of the Event Rules Document on the day of the Event, you will also be required to complete and sign a Medical Disclaimer and present this to Quarry Events Ltd on or before the day of the event. You will not be able to participate in the Event unless the Event Rules Document is completed, signed, and presented to Quarry Events Ltd. If there are any specific medical details which you believe may be important, Quarry Events Ltd highly recommends that you write these down and carry on your person at all times during the Event.

5 FILM AND PHOTOGRAPHY RIGHTS

(1)  By participating in the Event, you consent to being photographed and/or to be included in the filming of imagery recording the Event and/or to be included in sound recordings of the Event. You hereby waive any, and all rights of publicity or privacy and hereby grant to the Organiser the sole, complete, unrestricted, and unlimited permission and authority to utilise and exploit free of charge your appearance in the Event in any and all manners, forms and media throughout the world in perpetuity without the need for any further approvals from you.

(2) You unreservedly agree that the Organiser has the sole discretion to use (or refuse to use) any Event photographs or sound or media recordings in which you appear. You agree that the Organiser may use or edit such sound or imagery at his sole discretion and as he thinks fit. Subject to any restrictions of privacy imposed by law, you hereby consent to the free of charge use of your name, image, likeness, voice and any publicly available biographical material in connection with any and all footage of the Event, all and any Event publicity and any of the Organiser’s Event related promotional material for any and all publicity and promotional purposes.

(3) You expressly waive any claims against the Organiser (including their directors, officers, agents, employees, consultants, licensees and assignees) in relation to any issues concerning the invasion of privacy, defamation or any other cause of action whatsoever arising out of the production, distribution, sale, broadcast or exhibition of Event imagery or sound and/or any promotional materials relating to the Event.

(4) In addition to the Organiser’s image rights set out in (1) to (3) above, you hereby consent for your image, video, photographic stills and voice to be used free of charge by Quarry Events Ltd or any of its third party commercial partners in perpetuity and across all territories as long as there is no undue prominence.

(5) Where third party commercial filming or photography takes place at the Event, it requires the express written consent of the Organiser. Where such consent is granted, all commercial film and/ or photography shall be made available for use by the Organiser free of charge. The Organiser in its sole discretion shall decide if to use or not to use such imagery. Right of usage shall be held by the Organiser in perpetuity over this imagery, unless by express written exception between the Organiser and the authority commissioning the film or photography.

(6) Participant’s Personal Photos and Film You are welcome to take photographs and film footage of his participation in the Event for non-commercial purposes (that is for personal and private use only). You are NOT permitted to reproduce or use photographs or footage of the Event on websites, in any printed media or matter or in any television programme without first obtaining the prior written consent of the Organiser. No written permission is required for the publication of personal images to social media sharing websites such as Facebook and Instagram. You hereby agree to assign (by way of present assignment of future copyright) to the Organiser all his rights, title and interests in the world-wide copyright and all intellectual property rights in such reproduced or used photographs or footage in perpetuity together with exclusive world-wide rights of exploitation thereof. You agree to allow us to use such footage free of charge.

6 EVENT RULES FOR PARTICIPANTS (IMPORTANT)

(1) Compliance with Law It is the sole responsibility of the Participant to, comply at all times during the Event with all applicable laws, byelaws and regulations of the United Kingdom, including without limitation, all speed regulations, road traffic laws and laws relating to the possession or use of alcohol, drugs or other prohibited substances.

(2) Acceptance of Terms and Conditions of ParticipationYou understand and accept that failure to comply with any of the terms and conditions set out herein may, at the sole discretion of Quarry Events Ltd, result in your disqualification from the Event. You are required to comply with the health and safety rules of the Event and these terms and conditions otherwise you may be asked to leave the Event site.

(3) Event rules – General For reasons of fairness, safety and responsible behaviour, you are expected to abide by the following rules and regulations. Ignorance of these rules and regulations shall be regarded as no excuse and failure to comply with these rules and regulations may lead to penalties or disqualification from the Event.

You are expected at all times to show respect for the environment, landowners, local communities and other recreational users.

Do’s and Don’ts

  • Always follow and adhere to the Highway Code and local byelaws
  • Ensure you are wearing or carrying the appropriate (mandatory and/or recommended) kit at all times
  • Notify the Event Medic (at registration) of any significant medical history
  • Stop and assist any competitors in need of medical attention and alert a member of staff immediately.
  • Ensure any injured competitor in proximity to you is adequately provided for, before Continuing and Co-operate with a member of staff at all times
  • Do NOT stray off the course or enter out-of-bounds areas
  • Do not accept outside assistance during the Event
  • Do not use public transport and/or transport in cars at any time during the Event
  • Do NOT carry out pre-Event reconnaissance. This is not deemed to be in the spirit of the Event.

The Event Managers decision is final in all cases.

(4)General SafetyYou are expected to be able to look after yourself and, in team-events, your team-mates. In an emergency, attract attention by (for example) using a whistle or voice and raise the alarm to other participants. There will be first-aiders in attendance throughout the Event. The Event Managers contact number will, in some circumstances be provided to you as an emergency contact number. In the event of a true emergency, the first port of should be 999. Alternatively, follow the emergency protocol specifically issued for the Event. There will be Event safety staff on the course with radios and/ or phones. In addition, participants are expected to go to the aid of anyone in need of medical attention and alert a member of staff.

(5) Clothing; The participant should dress appropriately for the type of Event and for the conditions. Where published by Quarry Events Ltd and appropriate to the Event, the Participant shall carry at all times any mandatory equipment specified by Quarry Events Ltd.  However, the carrying and/ or wearing of mandatory equipment shall not prejudice the Participant’s obligation under this clause to dress appropriately for the conditions and it is in the Participant’s sole responsibility to select and wear appropriate clothing, footwear and other garments. Quarry Events Ltd will accept no liability whatsoever for any Participant who suffers injury or loss as a result of the wearing of inappropriate clothing or footwear.

(6) On course challenges: You are expected to tackle any on-course challenges that may be present sensibly, and with the knowledge that you can make decisions independent from any verbal instruction from Quarry Events Ltd Staff that may be present. This will include but not limited to climbing over in-situ styles, rocks fallen tree branches, and steps.

 (7) Weather Conditions The Event is an outdoor event which will take place in varied weather conditions. You are expected to prepare yourself for the conditions of the day accordingly. The characteristics of terrain may change in varying weather conditions. You are expected to use your own judgment at all times when assessing these conditions and your interaction with the course.

(8) LitterYou categorically agree not to drop any litter on any part of the course or in the event village. Quarry Events Ltd also promote the use of compostable race supplies and  on-course participate to carry reusable water cups and bottle and discourage the use of single use plastic.

(9) Quarry Events Ltd Event Equipment Where Quarry Events Ltd provides you with equipment, you are expected to treat such equipment with care and respect. If in Quarry Events Ltd absolute opinion, you are found to have damaged equipment (wilfully, maliciously or negligently) or you fail to return such equipment you hereby agree to pay Quarry Events Ltd the cost of replacing the damaged equipment.

(10) ParkingThe Organiser’s parking plans are crucial in allowing all competitors to have a smooth and safe entrance and egress to the event venues while causing the minimum of disruption to local traffic.  Participants agree to follow the instructions of the Event parking staff both in terms of parking fee payments and parking space allocation. The Participant accepts that leaving a vehicle in an unauthorised position may lead to clamping or removal of the vehicle with all related costs to be paid by the Participant.

IMPORTANT – PLEASE READ THE FOLLOWING SECTIONS CAREFULLY 

7 GENERAL PARTICIPATION RULES

(1) On Quarry Events Ltd accepting your entry form and payment for participating in an Event, you have entered into a contract with Quarry Events Ltd. As part of this contract, you agree to participate in the Event for which Quarry Events Ltd has reserved you a place. You also accept and agree to abide by these Terms and Conditions (which form part of your contract with Quarry Events Ltd) as well as any instructions given to you by Quarry Events Ltd and any of its officials before or on the day of the Event.

8 CANCELLATION RULES

CANCELLATION BY YOU

(1) Pre-Event Cancellation: Important: You must understand that you have no right to cancel your participation and demand a refund once Quarry Events Ltd has accepted your Event application. If for any reason you are unable to take part in the event, you may cancel your entry subject to the procedures outlined in clause 9 below.

(2) Automatic Unilateral Event Day Cancellation:  If you fail to attend on the day of the Event, for any circumstance, you are deemed to have unilaterally cancelled your Event participation.

In order for the Event to be successful for both Quarry Events Ltd and the participants, Quarry Events Ltd requires mass participation and cooperation from all participants. By acting as set out in this section, you accept that you will have potentially put the success of the Event at risk, that you will have prevented another individual from participating in the Event and that you will have caused Quarry Events Ltd direct and indirect financial loss. Accordingly, in such circumstances, you accept that you are not entitled to a refund of your Event Participation Fee and you hereby agree to accept to pay a penalty for breach of contract, being a sum equivalent to your Event Participation Fee. Quarry Events Ltd will retain your Event Participation fee in full and final settlement of such penalty charge.

CANCELLATION BY QUARRY EVENTS LTD

(1) Quarry Events Ltd may cancel its contract with you if circumstances beyond its control force Quarry Events Ltd to cancel the Event as a result of (without limitation) predicted severe weather conditions, flooding, landslides, political unrest, terrorism or war.

(2) Quarry Events Ltd may cancel its contract with you in circumstances where insufficient participation numbers make the Event economically unviable. The Participant is not entitled to claim any cost, expenses or loss (including in particular economic and/or consequential loss) under such circumstances provided Quarry Events Ltd has given reasonable notice of the Event cancellation.

(3) If the Event is cancelled by Quarry Events Ltd in the circumstances set out  in (1) and (2) above refunds and/or transfers of your Event Participation Fee will be made according to the refund, deferment and transfer policy set out in Section 9 below.

(4) You hereby accept that the Event is not guaranteed to take place.

9 REFUNDS, DEFERMENTS AND TRANSFERS

(1) The provisions of this clause 9 shall apply in addition to the provisions of clause 8 above.

(2) Quarry Events Ltd Ltd will not refund all or any proportion of the Event Participation Fee if the Participant is unable to attend the Event or once the Participant has participated in the Event. This policy is non-discriminatory and, so as to provide fairness and clarity to all participants, Quarry Events Ltd cannot take account of any individual circumstances.

(3) IMPORTANT – Quarry Events Ltd will under no circumstances whatsoever re-imburse you for any third party costs incurred by you (such as, without limitation, accommodation, travel costs or hire services).

(4) If you are unable to participate in the Event for whatever reason, including but not limited to injury, illness, travel issues, weather, event cancellation/ event venue change/ event date change on reasonable notice (either as a result of force majeure or otherwise whatsoever), Quarry Events Ltd will not be liable for any costs whatsoever incurred by you relating to privately booked travel, accommodation or other ancillary costs. See also clauses 9(6) and 9(7) below.

(5) If the Event has had to be cancelled in advance of its taking place Event Participation Fees and/or associated event purchases shall be subject to the deferment and transfer policy without any administration fees.

(6) Event Relocation:  Provided a minimum 90 days notice period is given to the Participant, no refunds will be given if a Participant is unable to attend an Event which is relocated within an area of 50 miles radius of the original Event location. For the avoidance of doubt, an announcement on the Organiser’s web or facebook site shall be sufficient notice and the Participant is advised to check the same in regular intervals. The Participant accepts that 90 days notice is a reasonable period.

(7) Event Date Change:  Provided a minimum 90 days notice period is given to the Participant, no refunds will be given if a Participant is unable to attend an Event which is re-scheduled to a date within 6 months before or after the original Event date. For the avoidance of doubt, an announcement on the Organiser’s webpage and official email communication to registered email addresses shall be sufficient notice and the Participant is advised to check the same in regular intervals. The Participant accepts that 90 day’s notice is a reasonable period.

(8) Social Media Policy: – Quarry Events Ltd do not issue any official communications via Facebook/Twitter until all websites and emails to participants have been sent.  Quarry Events Ltd do not use Social Media as an official line of communication and is used solely as a Marketing and Social Interaction tool only.  For official response, complaints, and important communication, participants must email info@quarryevents.com 

(8) Postponement due to weather: – in the unlikely event of an Event being Postponed due to unprecedented weather conditions, Quarry Events Ltd will offer a new date for the event to occur, and offer participants who cannot attend this date the option to defer their entry to an Event for up to one Calendar year.  Participants will have a Credit Note for the Event Fee paid, and this can be redeemed against any Quarry Events Ltd event, and must be redeemed within one calendar year. 

(9) Event reservations may be transferred between categories provided any additional costs that are relevant are paid in full if such a request is emailed ten clear days before the event date to info@quarryevents.com.

(10) Where the Participant is unable to participate in an Event due to any reason, the entry fee paid may be converted to a Credit Note, if such a request is emailed at least ten clear business (Mon-Fri, Bank Holidays excluded) days before the event date to info@quarryevents.com. Upon receipt of the email we will contact you to arrange the cancellation and transfer.

(11) Quarry Events Ltd refund policy is subject to change at the discretion of the Organiser and any such changes are published either within this refund policy and/ or on the Event website. The Participant is advised to visit the Event website regularly.

(12) The terms and conditions of this refund policy do not affect the Participant’s statutory rights as a consumer. Please contact Quarry Events Ltd for any questions on Quarry Events Ltd refund policy.

(13) I agree that if the event is cancelled or postponed due to storm, rain, inclement weather, winds or other ‘Act of God’ conditions or safety concerns on Event Day, or if I do not participate in the event for any other reason, my entry fee shall be non-refundable.

11 VOUCHER REDEMPTION

If you have acquired a Quarry Events Ltd voucher which you wish redeem as payment to enter the Event then this voucher must be presented and redeemed at the time of booking.